FRIDAY JULY 11, 1997
==============================================
Competition Staff arrives in Orlando (Some teams may arrive this day or may already be in Orlando). 10 x 10 foot tents will be set up after 11:00 PM by Disney PPW Staff. Also, Freeman Decorating will deliver any shipments that they have been holding in storage.
SATURDAY JULY 12, 1997
==============================================
6:30 AM Teams may begin set up of their
equipment in tents
supplied by Disney (other than the judges' tent,
you may select the tent of your choice-- first come,
first served (so if you want to be nearer the arena,
get there early). Disney will have made signs introducing
your team. These may already be placed on tents when
you arrive (if necessary, swap signs to reflect reality).
7:00 AM Orientation for Aerial Robotics Teams and
Staff to be
held in EPCOT at the "Electronic Forum".
(recommend that you try to be at EPCOT near the
Guest Relations Window no later than 6:30 AM)
7:30 AM Teams may continue set up of their
equipment.
Staff will lay out arena so Disney PPW staff can mark
white boundary lines at 8:00 AM.
8:00 AM Disney PPW staff will mark white boundary
lines.
Staff will survey in potential Drum locations and
mark them.
NovAtel may begin Differential Ground Station set up.
8:15 AM All on-stage areas need to be show ready for
EPCOT guests.
8:30 AM EPCOT opens for guests. Practice by teams
may begin if ready.
9:00 AM Static Judging begins with first team and
proceeds according
to the following schedule:
1. Carnegie Mellon University 9:00
AM
2. DeVry-Calgary 9:30
AM
3. Georgia Institute of Technolgy 10:00
AM
4. Mass. Institute of Technology 10:30
AM
5. Oakland University 11:00
PM
6. Purdue University 12:00 PM
LUNCH 12:30 PM
7. Rose-Hulman Institute 1:30
PM
8. Simon Fraser University 2:00
PM
9. Stanford University 2:30
PM
10. Eidgenossische Technische Hochschule (ETH) 3:00
PM
11. University of California-San Diego 3:30
PM
12. University of Central Florida 4:00
PM
13. University of Southern California 4:30
PM
14. University of Texas-Arlington 5:00
PM
HSOC: Resurrection Catholic 5:30 PM
STATIC JUDGING CONCLUDES 6:00
PM
STATIC JUDGING RANKINGS ANNOUNCED 6:15
PM
TEAMS CHOOSE DESIRED STARTING ORDER 6:15 -
6:30 PM
8:00 PM All practice and work on vehicles ends.
Teams asked to close tents.
SUNDAY JULY 13, 1997
==============================================
6:30 AM Teams may enter EPCOT.
Practice and work on vehicles may begin.
8:15 AM All on-stage areas need to be show ready for
EPCOT guests.
8:30 AM EPCOT opens for guests.
8:00 PM All practice and work on vehicles ends.
Teams asked to close tents.
MONDAY JULY 14, 1997
==============================================
6:30 AM Teams may enter EPCOT.
8:00 AM 1996 International Aerial Robotics
Competition begins.
8:15 AM All on-stage areas need to be show ready for
EPCOT guests.
8:30 AM EPCOT opens for guests.
1:00 PM (Estimated end time for Intl. Aerial
Robotics Competition)
2:00 PM Put vehicles on static display at arena and
answer questions
by interested EPCOT guests/media.
5:00 PM Shut down, close tents. Free time until
7:00 Awards Banquet.
7:00 PM Awards Banquet being hosted at EPCOT's
"Imageworks"
(Free tickets to this dinner will be handed out to the
teams. Winners and rankings of the aerial robotics
competitions will be announced at this time.
TUESDAY JULY 15, 1997
==============================================
Note: in the event that the performance judging must be postponed due to violent weather on Monday July 14, the performance judging will continue on Tuesday July 15. The likelihood of this is remote due to the July weather patterns in central Florida. Should the competition spill over into the "rain day", all previously scheduled events such as the Monday night Awards Banquet would still occur on Monday at their regularly scheduled times.
----- IMPORTANT GENERAL INFORMATION FOR THE TEAMS -----
Monday 14/Tuesday 15
Teams are encouraged to set up their entries for display at
the competition site after the competition has concluded. Set
up of a static display of your vehicle should be done at this
time while removal of all remaining equipment from EPCOT
(tents) is best done after the park closes, however
expensive equipment should be removed to a secure area
as soon as it is no longer needed.
Saturday 12 through Tuesday 15
Teams may want to do flights for the public under "manual
control". This is acceptable and encouraged, but you must
clear such flights with an AUVS official on site beforehand so
precautions can be taken to assure that the public out of the
arena. All such flights must be within the confines of the
arena.
Saturday 12 through Tuesday 15
PARKING:
Please park in the "Diamond" parking lot. Signs will be
located after you enter the auto plaza for "International
Aerial Robotics Competition" parking. Please plan to attend
the orientation on Saturday July 12 (to be held in the
Electronic Forum in EPCOT; Innoventions East). Please meet
outside the "Guest Relations window" (to the right of the main
entrance near the arena) at 7:00 AM. Important information
about the conduct of the competition at EPCOT will be given
during this meeting. Parking passes will also be distributed
at this time.
During your initial set up and final take-down, you will be
able to park temporarily in the medical parking area near the
arena. This is only for equipment unloading and loading, and
that is to occur only between the hours of 8:15 PM and 8:15 AM
(not during the normal park operating times).
Your compementary parking pass will gain you access to the
EPCOT Guest parking lot during the days of the competition
(Saturday 12 through Tuesday 15) and to the medical parking
area (only while unloading or loading equipment, and then only
between the hours of 8:15 PM to 8:15 AM).
ID PASSES:
All valid team members (not entire families) whose names are
provided beforehand, AUVSI staff, judges, and designated
helpers will be provided pre-printed ID badges at the
orientation meeting on Saturday July 12. These badges will
identify you as part of the Disney "cast" during the event,
and will grant you unlimited access to the EPCOT park (only)
during the days of the competition (Saturday 12 through
Tuesday 15 only). You may use this pass to enter the park for
whatever reason, including the purchase of food and drink.
You may eat at any of the park restaurants or at the cast
cafeterias, the location of which will be disclosed during the
orientation. Any abuse of these passes will result in
disqualification of the abuser's team.
WHAT SHOULD YOU WEAR?:
Casual business attire is acceptable (e.g., polo shirts and
khaki pants). Team members should wear their team T-shirts
during the days of the static and performance judging. AUVSI
Competition T-shirts to be given out the evening of the awards
banquet are also acceptable.
OPERATING HOURS:
Competition practices will be open to you from 6:30 AM to 8:00
PM daily from Saturday July 12 through Tuesday July 15. All
participants must be "show ready" and operational no later
than 8:15 AM when the guests will enter the park.
SECURITY:
Security will be provided from 5:00 PM until 8:00 AM starting
Saturday July 12 through Tuesday July 15. Team members are
encouraged to take any and all valuables with them when they
leave the display areaas for the evening. The Walt Disney
World Co. is not responsible for any lost or stolen
items.
CAN I ASSEMBLE MY VEHICLE ON LOCATION:
Yes, however we encourage you to have your vehicle as complete
as possible prior to your arrival. We are aware that minimal
assembling will be necessary. All teams are responsible for
providing the tools necessary to assemble their individual
vehicles. Due to custodial and theming requirements, please
refrain from painting anything once on site.
POWER:
Disney will provide clean 110 VAC, 60 Hz power to the arena
and to the team tents. Each tent will have four 3-prong
grounded outlet receptacles. The starting area of the arena
will also have four 3-prong grounded outlet receptacles. If
you require more outlets, plan to bring your own outlet
expanders to suit your needs. Teams using 50 Hz or 220 VAC
power must supply their own transformers/converters. Power
will be available beginning at 7:00 AM each morning of the
competition and will be shut down after 8:15 PM each
evening.
FOOD ON SITE:
Disney will provide water coolers and a single oscillating fan
for your comfort at your work tents near the arena. Disney
asks that there be no eating, drinking, smoking, or chewing
gum in the competition area as the Disney Code of Conduct
request that your "on stage" presence be professional with
show presence at all times. Whether you realize it or not,
YOU will be part of the Disney experience for the guests--
they will look to you as part of "Disney".
USE OF 2-WAY RADIOS:
As you are all aware, each team will radiate on various
frequencies during the conduct of its robotic missons. The
team members often use personal communicators during a run.
All frequencies of operation should be noted so AUVSI can
relay these not only to each of the teams, but also to Disney
for their information. During the 1996 competition at EPCOT,
there were no occurences of radio frequency interference
noted. We expect the same to be true this year.
The park does use RF to contol many of its systems,
attractions, as well as staff and cast communications.
Therefore, the use of your 2-Way personal communicators is
prohibited within the park. Restrict the use of these
(normally short-range) devices to the arena area.
DISNEY LOGO:
Promotional use of pictures and the Walt Disney logo is
prohibited without authorization.
SHIPPING:
If you need to ship items to EPCOT in advance of your arrival,
you must work through the following company:
Freeman Decorating
2300 Principle Row
Orlando, Florida
ATTN: EPCOT - "International Aerial Robotics Competition"
Shipping Manager, Scott Ford
Phone: (407) 857-1500
Note that you may use any shipper to get your materials to
Freeman Decorating, and Freeman Decorating will store your
items temporarily (at no cost), delivering them to EPCOT early
on Saturday July 12. Freeman Decorating will also remove
items from EPCOT for pick up by your long distance
shipper.
IMPORTANT:
Please ensure that "your team name" and the name of the event
(International Aerial Robotics Competition) is on the package
being shipped. Shipping costs to/from Freeman Decorating will
be YOUR responsibility.
QUESTIONS SPECIFIC TO DISNEY?
Program Development
Ann Williams or (Nancy Bryant, Williams' assistant)
Phone: (407) 560-4587
FAX: (407) 827-5098